CAO Policy Memoranda

Below is a list of all City of New Orleans policy memoranda. Items marked (R) have been revised from a previous version.

If you want to quickly find a policy or specific topic, press CTRL F and type the keyword that you wish to search for in the search box. For example, if you wish to identify the policy memoranda that addresses travel, press "CTRL F", and when the search box appears type "Travel".  The box will show you how many times that keyword appears on the webpage. The keyword that you search on will be highlighted on the webpage for easy identification.

The search function will only search on keywords that appear on the document. It will NOT search text contained in the actual policy memoranda document.

• Policy Memo Table of Contents Updated 196 KB
• No-1-(R)-Number-Series-of-Policy-Memos 10 KB
• No-3-(R)-Preparation-of-Ordinances,-Motion,-and-Resolutions 44 KB
• No. 3 (R) - Attachment 183 KB
• No-4(R)-Grievance-Policy-signed-copy.pdf 2 MB
• No-4(R)-Attachments-(2).pdf 396 KB
• No. 5 (R) Vehicle and Equipment Policy 1 MB
• No. 5 (R) Vehicle and Equipment Policy Attachment A - Employee Statement of Receipt 36 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment B - Accident-Procedure 39 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment C - Vehicle-or-Equipment-Damage-Supervisors-Report-Form 49 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment D -Take-Home-Vehicle-Add-Delete-Change-Form 51 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment E - Fuel Dispensing-Exception-Report 20 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment F- Overnight-and-Special-Event-Temporary-Vehicle-Assignment-FILLABLE 268 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment G - Pre-Trip-Vehicle-Inspection-Form 33 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment H Take Home Vehicle Log 78 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment I- Travel Authorization Form 106 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment J -Travel Expense Form 128 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment K - Fuel-PIN-Deactivation-Form 167 KB
• No. 5 (R) Vehicle and Equipment Policy Attachment L - Fuel-PIN-Request-Form 73 KB
• No. 6 Accounting Procedures for Payment, Transfer or Conversion of Sick and Annual Leave 37 KB
• No-7-(R) Claims Made by Citizens Against the City of New Orleans 23 KB
• No. 7 (R) Lose Claim Form 681 KB
• Policy No 7 General Liability Form 422 KB
• No. 8 (R) Professional Services Contracts 222 KB
• No. 8 (R) Professional Services Contracts Attachment 2 MB
• No. 9 (R) Travel and Business Expenses 696 KB
• No. 9 (R) - BRASS - Blank Request for Payment 102 KB
• No. 9 (R) Ordinance 029138 MCS (AS AMEND) (AS CORR) 445 KB
• No. 9 (R) Travel Expense Form 128 KB
• No. 9 (R) Travel Authorization Form 61 KB
• Letter from CFO for Policy 9 (R) 540 KB
• No. 9 (R) FY-2022 Per-Diem Rates for Louisiana 43 KB
• No. 9 (R) Complimentary Admission State Disclosure Form 84 KB
• No. 10 (R) Furnishing of Documents to the City Archives 33 KB
• No. 11 Pay Adjustments as a Result of a Promotion or Reclassification 33 KB
• No.12 (R) Workers' Compensation Policy/Procedures 265 KB
• No. 12 (R) -Worker-s-Compensation Policy and Procedures ( Worker's Comp. Early Return Attachment) 3 MB
• No.12 (R) - Claim Report Form [Claim Report Form Attachment] 453 KB
• No. 13 Control of Advanced Sick Leave With Pay and Special Leave of Absence With Pay 33 KB
• No. 14 Prohibition Against Use of Compensatory Time 33 KB
• No. 15 (R) Procedures for the Release of Information to the General Public By City Departments 1 MB
• No. 16 (R) Correspondence Prepared for the Mayor's Office 30 KB
• No. 16 (R)Correspondence Prepared for the Mayor's Office Attachment 21 KB
• No. 17 (R) Request for the Establishment of a New Position in the Unclassified Pay Plan 35 KB
• No. 18 (R) Telephones - Changes and Repairs to Voice Communication Equipment and Services 43 KB
• No. 18 (R) -Telephones - Changes and Repairs to Voice Communication Equipment and Services Attachment 100 KB
• No. 19 (R) Domicile Requirements for City Employees 2 MB
• No. 19 (R) - Domicile Requirements for City Employees Attachment 265 KB
• No. 20 Office of Criminal Justice Coordination 37 KB
• No. 21 (R) Auto Allowance and Mileage Reimbursement 41 KB
• No. 21 (R) - Attachment 164 KB
• No. 22 (R) Solicitations in Public Buildings 34 KB
• No. 23 Fringe Benefits for City Employees 27 KB
• No. 24 (R) Procurement of Movable Property and Non- Professional Services 469 KB
• No. 25 (R) Closeout Requirements for Termination of Federal Programs 41 KB
• No. 25 (R) - Federal Programs 31 KB
• No. 26 -Policy Department of Property Management Attachment 121 KB
• No. 26 Priority System for Property Management Maintenance 35 KB
• No. 27 City of New Orleans Central Records Retention Center 40 KB
• No.27 -Request For Records Retention Attachments 139 KB
• No. 28 (R) Employee Identification Cards 35 KB
• No. 29 (R) Instructions to Architects (architectural and Landscape) and Engineers (a and E) 83 KB
• No. 30 (R) Annual Reports 34 KB
• No. 31 (R) Petty Cash Accounts and Change Accounts 37 KB
• No. 32 (R) Automotive Tool Allowance 36 KB
• No. 33 (R) Parental Leave 4 MB
• No. 33 City of New Orleans Paid Parental Leave (PPL) Request Form 132 KB
• No. 33 12-Week-Work-Obligation-Agreement 72 KB
• No. 34 (R) Personnel Assigned As Essential Employees During Emergencies 350 KB
• No. 35 (R) Indirect Cost 42 KB
• No. 36 Fees and Maps for Documents 36 KB
• No. 37 (R) Newspaper and Electronic Advertising of Official Notices 35 KB
• No. 38 Executive, Administrative, and Professional Pay Policy 43 KB
• No. 38 - Attachment 334 KB
• No. 39 (R) Uniform Allowance 846 KB
• No. 40 (R) Fuel Services 42 KB
• No. 41 (R) Victor H. Schiro Municipal Training Academy 5 KB
• No. 42 (R) Emergency Bids 41 KB
• No. 42 (R) Attachment 525 KB
• No. 43 (R) Payroll Deductions for Employee Member Organizations 27 KB
• No. 44 Internal Audit 33 KB
• No. 45 Prior Approval of Temporary Services 34 KB
• No. 45 - Approval of Temporary Services Attachment 33 KB
• No. 46 (R) Disadvantaged Business Enterprise Program 211 KB
• No. 46 (R)-Attachment E Waiver-Request 313 KB
• No-46-(R)- Disadvantaged Business Enterprise Program Attachments-A-D 865 KB
• No. 47 Indemnification for City Officers and Employees 161 KB
• No. 48 (R) Changes to City Fixed Asset Capitalization Policy 45 KB
• No. 49 (R) Leave Status Employment Termination 38 KB
• No. 50 Office of Municipal Investigation 5 KB
• No. 50 - Attachment 5 KB
• No. 51 Full Disclosure of Ownership Interest in Certain City Projects 34 KB
• No. 52 (R) Aid in Displacement Program 38 KB
• No. 53 Hazardous Materials Incident Response Plan for the City of New Orleans 43 KB
• No. 54 (R) City's Affirmative Action and Equal Employment Policies 98 KB
• No. 54 (R) - Attachment 70 KB
• No. 55 (R) Emergency Evacuation Plan 419 KB
• No-55-(R)-Emergency-Evacuation-Plan-Attachment 10 KB
• No. 56 (R) Space Allocation 33 KB
• No. 57 Review of Proposals, Offers and Contracts for Energy Management Equipment or Services 35 KB
• No. 58 Classified Pay Plan and Rules of the City Civil Service Commission, City of New Orleans 27 KB
• No. 59 (R) Unclassified Service Pay Plan 26 KB
• No. 59 (R) - Unclassified Service Pay Plan Attachment 662 KB
• No. 60 (R) Wireless Communications Device Policy 248 KB
• No. 60 (R) Wireless Communication Device Policy Attachments 192 KB
• No. 61 (R) Acceptable Use Policy 592 KB
• No-61 Acceptable Use Policy Attachment/Policy Memorandum 43 KB
• No. 62 Shift Differentials 36 KB
• No. 62 Shift Differentials-Attachment 315 KB
• No. 63 Banking 27 KB
• No. 64(R) Fee Waivers and Adjustments 27 KB
• No. 65 Hiring of Unclassified and Classified Personnel 34 KB
• No. 66 Executive Order No. 83-02/Rescinded as of 3-116 5 KB
• No. 67 Executive Order No. 84-01/Rescinded as of 3-1.16 5 KB
• No. 68 (R) Clearance for Special Activities and Fund Raising Events 36 KB
• No. 68 (R) - Clearance for Special Activities and Fund Raising Attachment 35 KB
• No. 69 (R) Overtime Policy and Procedures 43 KB
• No. 69 (R) - Overtime Policy and Procedures Attachment 42 KB
• No. 70 (R) Application of the Fair Labor Standards Act (FSLA) to Governmental Entities 43 KB
• No. 71 (R) Code of Ethics 521 KB
• No. 72 (R) Payroll Time Keeping Procedures 156 KB
• No. 73 (R) Amended IRCA Employer Regulations I-9 Form 35 KB
• No. 74 Audit Requirements for Grants and Concessions 36 KB
• No. 75 (R) Selective Service Registration 33 KB
• No. 75 (R) - Selective Service Registration Attachment 61 KB
• No. 76 (R) Smoking Policy and Vaping Policy 95 KB
• No. 77 Leasing of Immovable Property From Private Owners 35 KB
• No. 78 Mayoral Approval of New Unclassified Service Appointments 33 KB
• No. 79(R) Mis Work Order Request Procedure, and Acquisition of Computers 40 KB
• No. 80 Appearances Before the Civil Commission 319 KB
• No. 81 (R) Special Events Information 34 KB
• No. 82 (R) Standards of Appearance for City Employees 38 KB
• No. 82 (R) - Standards of Appearance for City Employees Attachment 30 KB
• No. 83 (R) Standards of Behavior for City Employees 699 KB
• No.83(R) Standards of Behavior for City Employees Attachment 81 KB
• No. 84 Rams Procedures for Pay Adjustments 34 KB
• No. 86 Capital Project Design Advisory Committee 5 KB
• No. 87 (R) City Hall Parking 38 KB
• No. 87 (R) - City Hall Parking Attachment 53 KB
• No. 88 Mobile Command Post 34 KB
• No. 89 (R) Substance Use and Misuse 637 KB
• No. 89 (R) (Employee Receipt) - Attachment 60 KB
• No. 90 (R) Procedure for Calling an Election 50 KB
• No. 91 (R) Leave Donation Procedures 1 MB
• No. 91 (R) - Leave Donation Form Classified 270 KB
• PM N 91 (R) Leave Donation Form Unclassified 279 KB
• No. 92 Compliance With the Public Records Act 67 KB
• No. 92 Compliance With the Public Records Act Attachment 113 KB
• No. 93 Inspection of Personnel Records of Public Employees 34 KB
• No. 93 Request for Confidentiality Attachment 74 KB
• No. 94 (R) Americans With Disabilities Act (ADA) of 2016 3 MB
• No. 94 (R) City of New Orleans Sexual Harassment Complaint Form 2 413 KB
• No. 94 (R) Attachment A Reasonable Accommodations 18 KB
• No. 94 R Attachment B Employee Request for Reasonable Accommodation 150 KB
• No94 (R) Attachment C ADA Accommodation Form Physician 26 KB
• No. 94 (R) Attachment D Supervisor Resolution of Employees Reasonable Accommodation Request 66 KB
• No. 94 (R) Attachment E Grievance Procedure Under the ADA 43 KB
• No. 95 Claims Reporting Procedures 34 KB
• No. 96 Cobra Continuation Coverage 2 MB
• No 97 (R) HealthCare Coverage for Dependents of Employees Killed in the Line of Duty 514 KB
• No.98 (Rescinded as of 12-01-95 )Clearance on Items Accompanying Employees' Paychecks 5 KB
• No. 99 Safety Program 34 KB
• No. 100 GFS Security 38 KB
• No. 102 (R) Monitoring Requirements for Federal and State Grants 87 KB
• No. 103 (R) Environmental Conservation 36 KB
• No. 104 Public Notice for Street Construction Projects 35 KB
• No. 105 Standardization of Paper Size 35 KB
• No. 106 (R) Procedures for Requests of Policy or Circular Memorandums and Executive Orders 27 KB
• No. 106 (R) Procedures for Requests of Policy or Circular Memorandums and Executive Orders Attachment 60 KB
• No. 107 Mandatory Direct Deposit Program 34 KB
• No. 108 Family and Medical Leave Policy and Procedures 1 MB
• No. 108 Family and Medical Leave Policy and Procedures Policy B 2 MB
• No. 108 Family and Medical Leave Policy and Procedures Policy C 2 MB
• No. 108 Family and Medical Leave Policy and Procedures Policy D 372 KB
• No. 108 Family and Medical Leave Policy and Procedures Policy E 300 KB
• No. 108 Family and Medical Leave Policy and Procedures Policy F 307 KB
• No. 108 Family and Medical Leave Policy and Procedures Policy G 431 KB
• No. 108 Family and Medical Leave Policy and Procedures Policy H 116 KB
• No. 109 Regulations Pertaining To Assignment, Usage And Care, And Return Of City Property 326 KB
• No. 109 City Of New Orleans Property Issuance/ Return Form Attachment 120 KB
• No. 109 Report Of Lost, Damaged, Or Stolen Property Attachment 145 KB
• No. 110 Media Advisory Procedures 42 KB
• No. 111 Restrictions on Political Activities By City Employees 37 KB
• No. 112 (R) - Emergency and Office Closure Leave and Pay Policies 306 KB
• No. 113 (R) Procurement of Public Works and Construction 4 MB
• No. 113 (R) Attachment I - Informal and Formal Bid Procedures 83 KB
• No. 113 (R) Attachment II - Purchasing Forms 325 KB
• No. 114 Public Works Projects By Design-build Process 58 KB
• No. 114 - Public Works Projects By Design Build Process Attachment 668 KB
• No. 115 Disability Retirement Healthcare Benefits 38 KB
• No. 115 Disability Retirement Healthcare Benefits Attachment 41 KB
• No. 116 (R) (Rescinded as of 3-25-2010 )Credit Card Issuance and Use 5 KB
• No. 117 Unclaimed Checks 33 KB
• No. 118 (R) Professional Service Contracts Funded By the Community Development Block Grant Program 42 KB
• No. 118 (R) Professional Services Contracts Funded By the Cdbg Program Attachment 922 KB
• No. 119 Emergency Procurement Practice 183 KB
• No. 119 - Attachment (Resource Request Form) 216 KB
• No. 120 Influenza Precautionary Protocol for City Hall Employees 316 KB
• No. 121 Unclassified Personnel Outside Employment Policy 35 KB
• No. 121 Unclassified Personnel Outside Employment Z Attachment 53 KB
• No. 122 (R) Contract Routing Process 387 KB
• No. 122 Contract Routing Process Policy Z Appendix F Justification for Contracts Under $15000 82 KB
• No. 123 Employee Parking and Speeding Tickets 33 KB
• No. 124 Waivers of Traffic Camera Violations 32 KB
• No. 125 Donations to the City of New Orleans 455 KB
• No. 126 Performance Management Policy 329 KB
• No. 126 Performance Management Policy Attachments 448 KB
• No. 127 (R) - Records Management 65 KB
• No. 128 (R) Healthy Vending Guidelines 100 KB
• No. 129 Ban the Box 134 KB
• No.129 Ban the Box Attachment 82 KB
• No. 130 Procurement Protest Policy 142 KB
• No. 131 (R) Classified Employees Outside Employment 86 KB
• No. 131 (R) Outside Employer Authorization Form 77 KB
• No. 132 - Federal Grants Duplication of Benefits Policy 167 KB
• No. 133 (R) Resilience Project Design Committee 1 MB
• No. 134 Complete Streets Policy & Program 2 MB
• No. 135 Data Policy 158 KB
• No. 136 Prohibition on Salary History Inquiries for Unclassified Hires 547 KB
• No. 137-Procurement Requirements for Federal Grants 78 KB
• No. 138 Charges for Encroachments onto City Property 438 KB
• No. 139 City of New Orleans Fraud Waste and Abuse Policy 123 KB
• No. 140 City of New Orleans Stormwater Pollution Prevention Policy 1 MB
• No. 141 (R) Sexual Harassment Policy and Complaint Investigation Procedures 2 MB
• City of New Orleans Sexual Harassment Complaint Form 413 KB
• No. 142 Human Relations Internal Complaint Process 818 KB
• No. 143(R) - Rescind Promotion Procedure for Classified Non-Civilian Positions 145 KB
• No. 144 (R) Respiratory Illness Exposure Control Protocol for City Employees 391 KB
• No. 145 - Employee Expense Reimbursement 1 MB
• No. 145 Employee Expense Reimbursement Form 133 KB
• No. 145 Employee-Expense-Reimbursement C 362 KB
• No. 145 Employee-Expense-Reimbursement D 49 KB
• No. 145 Employee Expense Reimbursement Flowchart 78 KB
• No. 146 (R) COVID-19 Workplace Protocols 343 KB
• No.147 Remote Work Policy 339 KB
• PM-No-147 Remote Work Agreement Attachment 171 KB
• No. 148 Special Rate of Pay Mardi Gras Extended Special Event 429 KB
• No 148 Special Rate of Pay Mardi Gras Extended Special Event Attachment 170 KB